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About tasks

Tasks are how everything gets done. While you’re working you’re doing a task. And a lot of the communication that happens in a workplace is about tasks. Your Notion Setup is designed to automate the communication about tasks as much as possible.

By marking the tasks you intend to do today as “In progress” you avoid having to ask or answer questions about what you or your team are doing.
By marking a task “Completed” you avoid needing to tell the person doing the next task that they can start. Their task will automatically appear on their to-do lists.
By marking a task as “For review” you avoid needing to tell anyone that it is ready to be checked.
By adding and checking checklist items in your task, you avoid having to report on task progress.
By adding your file as “Draft” or “Deliverable” etc, in your tasks, you avoid having to tell people what you did or help them find it.
By using your time logger, you avoid having to ask or report on where time’s been spent, and even having to estimate how long future versions of that task will take.
By using the Comms in tasks, and marking messages “Resolved”, you avoid having to go over a task’s history and why choices were made.
Because tasks automatically progress through goals and milestones, you avoid having to report on project status and progress.
You don’t even need to estimate how busy you will be because the “Workload manager” views show it.

All of this and more means you can spend more time getting things done, and a lot less time talking about doing them.

Meetings are tasks

To create a meeting, use one of the meeting views. Because meetings have most of the same attributes as tasks, they are also in the Tasks database, appear in your to-do lists, and work the same way as tasks. The only differences between meetings and tasks is that meetings have the priority of “Meeting”, and the pages for meetings are designed to work for meetings.

Archiving tasks

Tasks are automatically archived and disappear from to-do lists when:

The project it is in is set to a grey status option of “Waiting”, “Cancelled”, or “Archived”