Main page → Your dashboard → Doing tasks → Task Status including Backlog
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The Status property determines if and where tasks show up in the many Tasks views. They are best changed from within the task. This is because it is best practice to make sure everything is correct within a task before changing its status. But the status can also be changed in some board views.
<aside> 💡 Grey statuses deactivate the project. The project disappears from the list of live projects. It’s tasks disappear from people’s to-do lists, and even communication about it disappears from inboxes.
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It can be useful to create a project while still in the ideas phase or while negotiating its possibility. This can also help scope it out, and if you add the prototype tasks, it can make calculating time and costs more robust.
After the project has been setup, its tasks created or dragged in from prototype tasks, and it is no longer being prepared, it can then be marked as “Waiting” until it is ready to start. Note, the task that kicks off the project needs to sit outside the project, otherwise it won’t appear on your to-do list. Typically this task sits in “No project required” or an Admin project.
The project is in progress
While they can be for clients with ongoing work, these are also often used for internal projects like “Admin”, “Staff training”, and so on
Often a project is “Completed” when there still might be a few things left to do. For example, the outcome of the project has been delivered, the invoice paid, but someone still needs to update the prototype tasks to capture what is leaned when doing a retrospective, or getting client feedback. So this is green and still shows tasks. But it won’t show in pipeline and live project views.
After everything has been done, including a project retrospective and prototype task updates, a project can be archived. It is better to archive it than delete it because deleted projects leave their tasks unrelated to anything, and you lose both information, and the dashboard to see information in.